root/main/trunk/binaries/windows/bin/xpdf-tools/bin32/bla2/page13.html @ 32207

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15<div class="txt" style="position:absolute; left:260px; top:35px;"><span id="f1" style="font-size:11px;vertical-align:baseline;color:rgba(0,0,0,1);">Making PDF Accessible with Adobe Acrobat 9 Pro</span></div>
16<div class="txt" style="position:absolute; left:301px; top:71px;"><span id="f1" style="font-size:15px;vertical-align:baseline;color:rgba(0,0,0,1);">Acrobat 9 Pro PDF Accessibility</span></div>
17<div class="txt" style="position:absolute; left:402px; top:90px;"><span id="f1" style="font-size:15px;vertical-align:baseline;color:rgba(0,0,0,1);">Repair Workflow</span></div>
18<div class="txt" style="position:absolute; left:90px; top:119px;"><span id="f1" style="font-size:13px;vertical-align:baseline;color:rgba(0,0,0,1);">PDF Accessibility Workflow Summary</span></div>
19<div class="txt" style="position:absolute; left:90px; top:141px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">At a high level, the process of making existing PDF files accessible consists of a few basic steps:</span></div>
20<div class="txt" style="position:absolute; left:108px; top:158px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">1. Analyze and evaluate the PDF document before you </span><span id="f3" style="font-size:10px;vertical-align:baseline;color:rgba(45,47,146,1);">(See “Step 1: Analyze the PDF File” on</span></div>
21<div class="txt" style="position:absolute; left:126px; top:170px;"><span id="f3" style="font-size:10px;vertical-align:baseline;color:rgba(45,47,146,1);">page 5).</span></div>
22<div class="txt" style="position:absolute; left:108px; top:187px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">2. Determine if the PDF file originated from a scan. If so, perform Optical Character Recognition</span></div>
23<div class="txt" style="position:absolute; left:126px; top:199px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">(OCR) using the OCR Text Recognition command in Adobe Acrobat 9 </span><span id="f3" style="font-size:10px;vertical-align:baseline;color:rgba(45,47,146,1);">(See “Step 2: Determine if</span></div>
24<div class="txt" style="position:absolute; left:125px; top:211px;"><span id="f3" style="font-size:10px;vertical-align:baseline;color:rgba(45,47,146,1);">the PDF is a Scanned Document” on page 5).</span></div>
25<div class="txt" style="position:absolute; left:108px; top:228px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">3. Add fillable form fields and buttons with short descriptions if the PDF file is intended to work as an</span></div>
26<div class="txt" style="position:absolute; left:126px; top:240px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">interactive document. Set the tab order for the form field </span><span id="f3" style="font-size:10px;vertical-align:baseline;color:rgba(45,47,146,1);">(See “Step 3: Add Interactive Features:</span></div>
27<div class="txt" style="position:absolute; left:126px; top:252px;"><span id="f3" style="font-size:10px;vertical-align:baseline;color:rgba(45,47,146,1);">Form Fields and Buttons” on page 8).</span></div>
28<div class="txt" style="position:absolute; left:108px; top:269px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">4. Add other accessibility features to the PDF such as bookmarks and security that does not interfere</span></div>
29<div class="txt" style="position:absolute; left:126px; top:281px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">with assistive technology </span><span id="f3" style="font-size:10px;vertical-align:baseline;color:rgba(45,47,146,1);">(See “Step 4: Add Other Accessibility Features” on page 16).</span></div>
30<div class="txt" style="position:absolute; left:108px; top:298px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">5. Add tags to the PDF if it has not been tagged </span><span id="f3" style="font-size:10px;vertical-align:baseline;color:rgba(45,47,146,1);">(See “Step 5: Determine if the PDF File is a Tagged</span></div>
31<div class="txt" style="position:absolute; left:126px; top:310px;"><span id="f3" style="font-size:10px;vertical-align:baseline;color:rgba(45,47,146,1);">PDF File” on page 20).</span></div>
32<div class="txt" style="position:absolute; left:108px; top:327px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">6. Determine if the PDF file has been properly tagged </span><span id="f3" style="font-size:10px;vertical-align:baseline;color:rgba(45,47,146,1);">(See “Step 6: Determine if the PDF File is</span></div>
33<div class="txt" style="position:absolute; left:126px; top:339px;"><span id="f3" style="font-size:10px;vertical-align:baseline;color:rgba(45,47,146,1);">Properly Tagged” on page 23).</span></div>
34<div class="txt" style="position:absolute; left:108px; top:356px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">7. Use the Adobe Acrobat 9 Pro accessibility checker to evaluate the PDF and repair tagging problems</span></div>
35<div class="txt" style="position:absolute; left:126px; top:368px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">and other issues such as missing alternate text descriptions, missing short descriptions for form</span></div>
36<div class="txt" style="position:absolute; left:126px; top:380px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">fields, and improper read order. Run the accessibility checker and follow its suggestions for repair</span></div>
37<div class="txt" style="position:absolute; left:126px; top:392px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">until no problems are found </span><span id="f3" style="font-size:10px;vertical-align:baseline;color:rgba(45,47,146,1);">(See “Step 7: Use the Accessibility Checker to Evaluate the PDF File”</span></div>
38<div class="txt" style="position:absolute; left:126px; top:404px;"><span id="f3" style="font-size:10px;vertical-align:baseline;color:rgba(45,47,146,1);">on page 44).</span></div>
39<div class="txt" style="position:absolute; left:90px; top:421px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">Though these stages are presented in an order that suits most needs, you may perform tasks in these stages in</span></div>
40<div class="txt" style="position:absolute; left:90px; top:433px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">a different order or iterate between some of the stages. In all cases, you should first examine the document,</span></div>
41<div class="txt" style="position:absolute; left:90px; top:445px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">determine its intended purpose, and use that analysis to determine the workflow that you should apply.</span></div>
42<div class="txt" style="position:absolute; left:90px; top:467px;"><span id="f1" style="font-size:13px;vertical-align:baseline;color:rgba(0,0,0,1);">Step 1: Analyze the PDF File</span></div>
43<div class="txt" style="position:absolute; left:90px; top:489px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">When you open the PDF file, take a moment to analyze the document before you. Take a moment to note its</span></div>
44<div class="txt" style="position:absolute; left:90px; top:501px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">characteristics.</span></div>
45<div class="txt" style="position:absolute; left:108px; top:518px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">• Is it a short document with a small number of pages or a long document consisting of many pages?</span></div>
46<div class="txt" style="position:absolute; left:108px; top:535px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">• Is the document mostly text or a mixture of text and graphics?</span></div>
47<div class="txt" style="position:absolute; left:108px; top:552px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">• Does the document appear to have form fields?</span></div>
48<div class="txt" style="position:absolute; left:108px; top:569px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">• Another item to note is the complexity of the document’s layout. In some instances, documents of</span></div>
49<div class="txt" style="position:absolute; left:126px; top:581px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">shorter length may be more challenging from an accessibility perspective than longer docments</span></div>
50<div class="txt" style="position:absolute; left:126px; top:593px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">because their layout and read order are more complex. Is the layout simple, a single column with a</span></div>
51<div class="txt" style="position:absolute; left:126px; top:605px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">limited number of graphics, or is it complex with multiple columns, mixed layouts, tables and many</span></div>
52<div class="txt" style="position:absolute; left:126px; top:617px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">graphics? Complex layouts are an indicator that you may be spending more time with the</span></div>
53<div class="txt" style="position:absolute; left:126px; top:629px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">document doing more detailed accessibility enhancements with the Touch Up Read Order Tool.</span></div>
54<div class="txt" style="position:absolute; left:90px; top:651px;"><span id="f1" style="font-size:13px;vertical-align:baseline;color:rgba(0,0,0,1);">Step 2: Determine if the PDF is a Scanned Document</span></div>
55<div class="txt" style="position:absolute; left:90px; top:673px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">A common method for making PDF documents is to place a paper copy of a document into a scanner and</span></div>
56<div class="txt" style="position:absolute; left:90px; top:685px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">then opening the resulting electronic version using Adobe Acrobat to view the newly scanned document as a</span></div>
57<div class="txt" style="position:absolute; left:90px; top:697px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">PDF file. Unfortunately, this process results in creating an image of text and not the actual text itself. This</span></div>
58<div class="txt" style="position:absolute; left:302px; top:748px;"><span id="f1" style="font-size:11px;vertical-align:baseline;color:rgba(0,0,0,1);">5</span></div>
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