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| 2 | <head>
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| 3 | <META http-equiv="Content-Type" content="text/html; charset=UTF-8">
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| 4 | <title>The Greenstone Librarian Interface - Help Pages</title>
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| 5 | </head>
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| 6 | <body bgcolor="#E0F0E0">
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| 7 | <table width="100%" cellspacing="0" cellpadding="5" bgcolor="#B0D0B0" border="2">
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| 8 | <tr>
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| 9 | <td width="15%" align="center"><img width="45" src="../gatherer_medium.gif" height="45"></td><td width="*" align="center"><a name="appendingmetadata"><font size="5" face="Verdana"><strong>5.3: Appending New Metadata</strong></font></a></td><td width="15%" align="center"><img width="45" src="../gatherer_medium.gif" height="45"></td>
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| 10 | </tr>
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| 11 | </table>
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| 12 |
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| 13 | This section explains how to add metadata and values to files, and how to add new values for metadata elements.
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| 14 | <p></p>
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| 15 | <table bgcolor="#B0D0B0" width="480" cellpadding="2" border="2" align="center">
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| 16 | <tr>
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| 17 | <td align="center"><font size="4" face="Verdana"><strong>
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| 18 | Contents
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| 19 | </strong></font></td>
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| 20 | </tr>
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| 21 | <tr>
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| 22 | <td>
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| 23 | <table width="100%" cellpadding="2" border="0" bgcolor="#FFFFFF">
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| 24 |
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| 25 | <tr>
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| 26 | <td colspan="3"><a href="#simple">Simple Instructions:</a></td>
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| 27 | </tr>
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| 28 |
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| 29 | <tr>
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| 30 | <td colspan="1"> </td><td colspan="2">
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| 31 | Adding to files
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| 32 | </td>
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| 33 | </tr>
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| 34 |
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| 35 | <tr>
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| 36 | <td colspan="1"> </td><td colspan="2">
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| 37 | Adding to folders or multiple files
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| 38 | </td>
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| 39 | </tr>
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| 40 |
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| 41 |
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| 42 | <tr>
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| 43 | <td colspan="3"><a href="#advanced">Advanced Instructions:</a></td>
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| 44 | </tr>
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| 45 |
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| 46 | <tr>
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| 47 | <td colspan="1"> </td><td colspan="2">
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| 48 | Adding to the metadata table
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| 49 | </td>
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| 50 | </tr>
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| 51 |
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| 52 | <tr>
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| 53 | <td colspan="1"> </td><td colspan="2">
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| 54 | Subject hierarchies
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| 55 | <tr>
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| 56 | <td colspan="2"> </td><td colspan="1">
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| 57 | Introduction to subjects
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| 58 | </td>
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| 59 | </tr>
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| 60 |
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| 61 | <tr>
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| 62 | <td colspan="2"> </td><td colspan="1">
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| 63 | Metadata set editor
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| 64 | </td>
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| 65 | </tr>
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| 66 |
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| 67 | </td>
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| 68 | </tr>
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| 69 |
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| 70 | <tr>
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| 71 | <td colspan="1"> </td><td colspan="2">
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| 72 | Text field entry
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| 73 | </td>
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| 74 | </tr>
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| 75 |
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| 76 |
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| 77 | <tr>
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| 78 | <td colspan="3"><a href="#advanced">Advanced Instructions:</a></td>
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| 79 | </tr>
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| 80 |
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| 81 | <tr>
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| 82 | <td colspan="1"> </td><td colspan="2">
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| 83 | Value hierarchies and editing values
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| 84 | </td>
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| 85 | </tr>
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| 86 |
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| 87 |
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| 88 | </table>
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| 89 | </td>
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| 90 | </tr>
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| 91 | </table>
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| 92 | <p></p>
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| 93 |
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| 94 | <p></p>
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| 95 | <img width="20" src="../gatherer_small.gif" height="20"><a name="simple"> Simple Instructions:</a>
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| 96 | <p style="text-align:justify"></p>
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| 97 | We now add a metadata item -- both element and value -- to a file. First select
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| 98 | the file from the Collection file tree on the left. The action causes any
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| 99 | metadata previously assigned to this file to appear in the table at the right.
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| 100 | <p></p>
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| 101 | Next select the metadata element you want to add by clicking its row in the
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| 102 | table.
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| 103 | <p></p>
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| 104 | Type the value into the value field. Do not use the character "\", as it is
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| 105 | used for constructing hierarchies. When finished, click "Append" to add the new
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| 106 | value as metadata for the chosen file. The value immediately appears in the
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| 107 | Metadata table.
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| 108 | <p></p>
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| 109 | You can also add metadata to a folder, or to several multiply selected files at
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| 110 | once. It is added to all files within the folder or selection, and to child
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| 111 | folders. Keep in mind that if you assign metadata to a folder, any new files in
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| 112 | it automatically inherit the folder's values.
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| 113 | <p></p>
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| 114 | When you add metadata to multiple files at once, you will be prompted for confirmation for any files that already have a value for that metadata. You are shown the name of the file in question, the element's
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| 115 | title, previously-assigned values for this element, and the new value. The
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| 116 | buttons offer different options: "Append" appends the metadata to the file
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| 117 | without altering any existing values; "Append All" adds the new value to all
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| 118 | other files too, without requiring individual confirmation; "Skip File" proceeds to the next file; "Cancel"
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| 119 | undoes any changes and cancels the action.
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| 120 | <p></p>
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| 121 | If you choose metadata that occurs in some of the selected files and click
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| 122 | "Append", it is added to the other files in the selection too.
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| 123 | <p></p>
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| 124 | <img width="20" src="../gatherer_small.gif" height="20"><a name="advanced"> Advanced Instructions:</a>
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| 125 | <p style="text-align:justify"></p>
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| 126 | You can add structure to metadata values by using paths as described in <a href="theenrichview.htm#theenrichview">The Enrich View</a>. Correct any mistakes in creating hierarchies by using
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| 127 | the metadata set editor explained in <a href="editingmetadatasets.htm#editingmetadatasets">Editing Metadata Sets</a>.
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| 128 | </body>
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| 129 | </html>
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