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4<title>The Greenstone Librarian Interface - Help Pages</title>
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9<td width="15%" align="center"><img width="45" src="../gatherer_medium.gif" height="45"></td><td width="*" align="center"><a name="importingpreviouslyassignedmetadata"><font size="5" face="Verdana"><strong>5.7: Importing Previously Assigned Metadata</strong></font></a></td><td width="15%" align="center"><img width="45" src="../gatherer_medium.gif" height="45"></td>
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12     
13This section describes how to import previously assigned metadata: metadata assigned to documents before they were added to the collection.
14     
15     
16If metadata in a form recognized by the Librarian Interface has been previously
17assigned to a file -- for example, when you choose documents from an existing
18Greenstone collection -- it is imported automatically when you add the file.
19To do this, the metadata must be mapped to the metadata sets available in the
20collection.
21<p></p>
22The Librarian Interface prompts for the necessary information.  The prompt
23gives brief instructions and then shows the name of the metadata element that
24is being imported, just as it appears in the source file.  This field cannot be
25edited or changed.  Next you choose what metadata set the new element should map
26to, and then the appropriate metadata element in that set.  The system
27automatically selects the closest match, in terms of set and element, for the
28new metadata.
29<p></p>
30Having checked the mapping, you can choose "Add" to add the new metadata
31element to the chosen metadata set.  (This is only enabled if there is no
32element of the same name within the chosen set.) "Merge" maps the new element
33to the one chosen by the user.  Finally, "Ignore" does not import any metadata
34with this element name.  Once you have specified how to import a certain piece of metadata, the mapping
35information is retained for the collection's lifetime.
36<p></p>
37For details on the metadata.xml files which Greenstone uses to store the metadata, see Chapter 2 of the Greenstone
38Developer's Guide -- Getting the most out of your documents.
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