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| 3 | <META http-equiv="Content-Type" content="text/html; charset=UTF-8">
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| 4 | <title>The Greenstone Librarian Interface - Help Pages</title>
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| 5 | </head>
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| 6 | <body bgcolor="#E0F0E0">
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| 7 | <table width="100%" cellspacing="0" cellpadding="5" bgcolor="#B0D0B0" border="2">
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| 8 | <tr>
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| 9 | <td width="15%" align="center"><img width="45" src="../gatherer_medium.gif" height="45"></td><td width="*" align="center"><a name="reviewingmetadata"><font size="5" face="Verdana"><strong>5.6: Reviewing Assigned Metadata</strong></font></a></td><td width="15%" align="center"><img width="45" src="../gatherer_medium.gif" height="45"></td>
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| 10 | </tr>
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| 11 | </table>
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| 12 |
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| 13 | Sometimes you need to see the metadata assigned to many or all files at once -- for instance,
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| 14 | to determine how many files are left to work on, or to get some idea of the
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| 15 | spread of dates.
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| 16 | <p></p>
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| 17 | Select the files you wish to examine, then right-click and choose "Assigned Metadata...". A window called
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| 18 | "All Metadata", dominated by a large table with many columns, appears. The
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| 19 | first column shows file names; the rows show all metadata values assigned to
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| 20 | those files.
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| 21 | <p></p>
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| 22 | Drawing the table can take some time if many files are selected. You can continue to use the Librarian
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| 23 | Interface while the "All Metadata" window is open.
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| 24 | <p></p>
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| 25 | When it gets too large, you can filter the "All Metadata" table by applying
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| 26 | filters to the columns. As new filters are added, only those rows that match
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| 27 | them remain visible. To set, modify or clear a filter, click on the "funnel"
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| 28 | icon at the top of a column. You are prompted for information about the filter.
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| 29 | Once a filter is set, the column header changes colour.
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| 30 | <p></p>
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| 31 | The prompt has a "Simple" and an "Advanced" tab. The Simple version filters
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| 32 | columns so that they only show rows that contain a certain metadata value ("*"
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| 33 | matches all values). You can select metadata values from the pull-down list.
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| 34 | The Advanced version allows different matching operations: must start with,
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| 35 | does not contain, alphabetically less than and is equal to. The value to be
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| 36 | matched can be edited to be any string (including "*"), and you can choose
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| 37 | whether the matching should be case insensitive. Finally, you can specify a
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| 38 | second matching condition that you can use to specify a range of values (by
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| 39 | selecting AND) or alternative values (by selecting OR). Below this area is a
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| 40 | box that allows you to change the sort order (ascending or descending). Once
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| 41 | you have finished, click "Set Filter" to apply the new filter to the column.
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| 42 | Click "Clear Filter" to remove a current filter. Note that the filter details
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| 43 | are retained even when the filter is cleared.
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| 44 | <p></p>
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| 45 | For example, to sort the "All Metadata" table, choose a column, select the
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| 46 | default filter setting (a Simple filter on "*"), and choose ascending or
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| 47 | descending ordering.
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| 48 | </body>
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| 49 | </html>
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