| 51 Creating Accessible PDF Files Using Authoring Applications

Add Alternative Text to Word Graphics and Images

Alternative Text or Alt Text refers to text that can be read by a screen reader to describe graphics and images

which people with visual dis-abilities cannot see. All Graphics and Images should be provided with

alternative text descriptions. Avoid placing graphics too close to text. This can cause problems when

converting to PDF. Place white space between text and graphics.

Word 2003

• Double Click on an image or right click and select the format picture dialog.

• Select the Web tab and enter the alternative text (See “Figure 32 Microsoft Word 2003 Web Tab

for adding Alternative Text” on page 51).

Figure 32 Microsoft Word 2003 Web Tab for adding Alternative Text

Word 2007

• Right Click on an image and choose Size

Making PDF Accessible with Adobe Acrobat 9 Pro