52 | Creating Accessible PDF Files Using Authoring Applications

• Select the Alt Text tab and enter the alternative text (See “Figure 33 Microsoft Word 2007 Alt Text

for adding Alternative Text” on page 52)

Figure 33 Microsoft Word 2007 Alt Text for adding Alternative Text

Configure the PDFMaker

Once you have authored your Microsoft Word document with accessibility in mind, you are ready to

convert it to an accessible PDF file. To generate an accessible PDF document directly from the Microsoft

Word source, you should use the Adobe PDFMaker to convert the file to PDF.

PDFMaker is an Acrobat feature that operates within many business applications, such as Microsoft Office

applications and Lotus Notes. When you install Acrobat, PDFMaker controls appear in the work area of the

authoring application.

Using PDFMaker within an authoring application is a simple, one-click procedure. It involves clicking an

Acrobat PDFMaker toolbar button or choosing a command on the Adobe PDF menu. It is not necessary to

open Acrobat.

In Windows, Acrobat installs both an Acrobat PDFMaker toolbar and an Adobe PDF menu in many

popular authoring applications. You can use either the toolbar buttons or the Adobe PDF menu to create

PDFs, but the menu also provides access to conversion settings.

Note: For Microsoft Office 2007 applications such as Word, Excel, PowerPoint, and Access, the

options for creating PDFs are available from the Acrobat ribbon (See “Figure 34 Microsoft

Word 2007 Adobe Acrobat Ribbon and Group” on page 53).

Making PDF Accessible with Adobe Acrobat 9 Pro