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4 | <meta content="text/html; charset=iso-8859-1" http-equiv="Content-Type">
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5 | <title>The Greenstone Librarian Interface - Help Pages</title>
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6 | </head>
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7 | <body bgcolor="#E0F0E0">
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8 | <table width="100%" cellspacing="0" cellpadding="5" bgcolor="#B0D0B0" border="2">
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9 | <tr>
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10 | <td width="15%" align="center"><img width="45" src="gatherer_medium.gif" height="45"></td><td width="*" align="center"><a name="reviewingmetadata"><font size="5" face="Verdana"><strong>6.7: Reviewing Assigned Metadata</strong></font></a></td><td width="15%" align="center"><img width="45" src="gatherer_medium.gif" height="45"></td>
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11 | </tr>
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12 | </table>
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13 |
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14 | This section describes how to view all metadata assigned to an entire collection.
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15 | <p></p>
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16 | <table bgcolor="#B0D0B0" width="480" cellpadding="2" border="2" align="center">
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17 | <tr>
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18 | <td align="center"><font size="4" face="Verdana"><strong>
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19 | Contents
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20 | </strong></font></td>
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21 | </tr>
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22 | <tr>
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23 | <td>
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24 | <table width="100%" cellpadding="2" border="0" bgcolor="#FFFFFF">
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25 |
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26 | <tr>
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27 | <td colspan="3"><a href="#simple">Simple Instructions:</a></td>
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28 | </tr>
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29 |
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30 | <tr>
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31 | <td colspan="1"> </td><td colspan="2">
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32 | The audit table
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33 | </td>
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34 | </tr>
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35 |
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36 |
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37 | <tr>
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38 | <td colspan="3"><a href="#advanced">Advanced Instructions:</a></td>
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39 | </tr>
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40 |
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41 | <tr>
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42 | <td colspan="1"> </td><td colspan="2">
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43 | Right button menu
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44 | </td>
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45 | </tr>
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46 |
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47 | <tr>
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48 | <td colspan="1"> </td><td colspan="2">
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49 | Autofilter
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50 | </td>
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51 | </tr>
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52 |
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53 |
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54 | </table>
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55 | </td>
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56 | </tr>
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57 | </table>
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58 | <p></p>
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59 |
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60 | <p></p>
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61 | <img width="20" src="gatherer_small.gif" height="20"><a name="simple"> Simple Instructions:</a>
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62 | <p style="text-align:justify"></p>
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63 | Sometimes you need to see the metadata assigned to many or all files at once -- for instance,
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64 | to determine how many files are left to work on, or to get some idea of the
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65 | spread of dates.
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66 | <p></p>
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67 | Select the files you wish to examine, and from the "Metadata Set" menu choose "Assigned Metadata...". A window called
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68 | "All Metadata", dominated by a large table with many columns, appears. The
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69 | first column shows file names; the rows show all metadata values assigned to
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70 | those files.
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71 | <p></p>
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72 | Drawing the table can take some time if many files are selected. You can continue to use the Librarian
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73 | Interface while the "All Metadata" window is open.
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74 | <p></p>
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75 | Click "Close" to hide the window.
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76 | <p></p>
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77 | <img width="20" src="gatherer_small.gif" height="20"><a name="advanced"> Advanced Instructions:</a>
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78 | <p style="text-align:justify"></p>
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79 | You can also view the "All Metadata" table by selecting the files you wish to
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80 | examine, right-clicking, and choosing "Assigned Metadata...". If a folder has
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81 | been selected, all its child files are included in the table.
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82 | <p></p>
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83 | When it gets too large, you can filter the "All Metadata" table by applying
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84 | filters to the columns. As new filters are added, only those rows that match
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85 | them remain visible. To set, modify or clear a filter, click on the "funnel"
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86 | icon at the top of a column. You are prompted for information about the filter.
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87 | Once a filter is set, the column header changes colour.
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88 | <p></p>
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89 | The prompt has a "Simple" and an "Advanced" tab. The Simple version filters
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90 | columns so that they only show rows that contain a certain metadata value ("*"
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91 | matches all values). You can select metadata values from the pull-down list.
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92 | The Advanced version allows different matching operations: must start with,
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93 | does not contain, alphabetically less than and is equal to. The value to be
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94 | matched can be edited to be any string (including "*"), and you can choose
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95 | whether the matching should be case insensitive. Finally, you can specify a
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96 | second matching condition that you can use to specify a range of values (by
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97 | selecting AND) or alternative values (by selecting OR). Below this area is a
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98 | box that allows you to change the sort order (ascending or descending). Once
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99 | you have finished, click "Set Filter" to apply the new filter to the column.
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100 | Click "Clear Filter" to remove a current filter. Note that the filter details
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101 | are retained even when the filter is cleared.
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102 | <p></p>
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103 | For example, to sort the "All Metadata" table, choose a column, select the
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104 | default filter setting (a Simple filter on "*"), and choose ascending or
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105 | descending ordering.
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106 | </body>
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107 | </html>
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