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| 4 | <title>The Gatherer - Help Pages</title>
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| 5 | </head>
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| 6 | <body bgcolor="#E0F0E0" link="#000000" vlink="#000000">
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| 10 | <img height="45" src="gatherer_medium.gif" width="45">
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| 11 | </td>
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| 12 | <td align="center" width="*">
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| 13 | <font face="Verdana" size="5">
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| 14 | <strong>
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| 15 | 11.1 Edit Metadata Sets
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| 16 | </strong>
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| 17 | </font>
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| 18 | </td>
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| 25 | <font face="Verdana" size="3">
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| 26 | <p style="text-align:justify">
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| 27 | This section describes the various parts of metadata set and profile editing.
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| 28 | </p>
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| 29 |
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| 38 | <font face="Verdana" size="4">
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| 39 | <strong>
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| 40 | Contents
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| 41 | </strong>
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| 50 | <font face="Verdana" size="4">
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| 51 | <strong>
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| 52 | <a href="#SI">Simple instructions</a>
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| 53 | </strong>
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| 54 | </a>
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| 61 | </td>
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| 62 | <td colspan="2">
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| 63 | <font face="Verdana" size="4">
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| 64 | Editing sets
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| 65 | </font>
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| 66 | </a>
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| 72 | </td>
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| 74 | <font face="Verdana" size="4">
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| 75 | Editing elements
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| 76 | </font>
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| 83 | </td>
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| 84 | <td colspan="2">
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| 85 | <font face="Verdana" size="4">
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| 86 | Editing profiles
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| 87 | </font>
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| 88 | </a>
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| 100 | <img height="20" src="gatherer_small.gif" width="20">
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| 101 | <font face="Verdana" size="4">
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| 102 | <u>
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| 103 | <a name="SI">Simple Instructions:</a>
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| 104 | </u>
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| 105 | <font size="3">
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| 106 | <p style="text-align:justify">
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| 107 | The 'Edit Metadata Sets' dialog, which is co-incidently modal, is once again split into three areas. The left consists of a tree containing all of the various parts of the metadata sets or profiles which can be edited. The right instead shows the details of the currently selected part of the tree, in one or more tables. The bottom is layed out with an array of buttons for adding, editing or removing the various parts, while along-side them is the button to close this prompt. Many of the buttons are grayed out initially, but will change depending on your selections in the tree and tables. Now we look at the slightly differing tasks of editing sets, elements and profiles.
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| 108 | </p>
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| 109 | <p style="text-align:justify">
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| 110 | There are two ways in which you can modify the metadata sets associated with this collection. Firstly you can add a new set or remove an exiting set. Adding can be done at any time, and when you click the button you will be presented with another prompt for garnering details about the new set. The namespace is a short but unique indentifer for your new set (for the namespace for the Development Library Subset is 'dls', while the Dublin Core is 'dc'). Clicking OK in this prompt will create the new set, while Cancel will dispose of the dialog without altering your collection. Removing a set can only be done when a set is selected from the tree. A click on the set Remove button will causes a confirmation prompt to appear, and confirming it will <strong>permanently</strong> remove the set, and all metadata associated with it. The second way in which you can edit a set is by selecting a set, then altering its attributes. The general method for altering attributes is used int several parts of the editor. Add attribute becomes active as soon as a set is selected, and clicking it will provide a dialog for gathering attribute details such as name, language and value. Note that the combobox for the name and value will be empty and each set is considered unique. Pressing OK here will add the new attribute, while Cancel removes the prompt without altering your collection. Edit attribute becomes active when a certain attribute from the table shown when a set is selected. The edit prompt is exactly the same as the add one, except the previous value should be filled out. Edit as necessary and click OK to update. Remove also becomes active, and if clicked and the subsequent confirmation made, the selected attribute is removed.
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| 111 | </p>
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| 112 | <p style="text-align:justify">
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| 113 | For metadata elements there are three more editing tasks you can undertake. You could choose to add or remove elements. Adding a element can be done whenever a set is selected, and is accomplished by clicking add on the element row of controls. A prompt will appear asking for the elements name, and once filled out and submitted with the OK button, a new element will be created in the selected set. To <strong>permanently</strong> remove an element, select it from the tree, click the remove button, an accept the confirmation dialog. Note that removing an element will remove all metadata associated with that element. The second subtask, attribute editing, has exactly the same proceedure as for sets explained above. The biggest difference is the the comboboxes in the add and edit prompts should contain several values, as noticed from other elements within the same set. Thus is you have assigned comment to several other elements, other than this one, in the set, then the name 'comment' plus the various values for comment should be available via the comboboxes on the prompt. A feature specific to element editing is the ability to alter the value tree. The value tree contains all the past value assigned for the element selected. You can add a new value whenever an element is selected. Press the appropriate add button, then from the choose the parent subject (if any), enter the value and optionally the alias. Finally click OK to create the node. Editing values is similar except you must first have selected an entry from the value tree. The prompt shown is the same as form adding, except the various fields should already be filled out. Note that changing the parent subject will cause the value to be moved to that subject. Press OK to commit the changes, Cancel to revert. And if a value in the tree is selected the remove button should also become active, and if clicked and the confirmation made, the value will be removed from the tree. Take note, that this <strong>doesn't</strong> remove all metadata referring to this value. In fact this value will be restored, next time you save, if it is still in use.
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| 114 | </p>
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| 115 | <p style="text-align:justify">
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| 116 | If you expand the 'Importing Profiles' folder, which in and of itself has no editing ability, you will be presented with the source locations that have importing profiles associated with them. Not all files you include in your collection will have previous metadata, and not all those that do will require special instructions to map onto existing metadata (especially if they are built from the same metadata set). Once the 'Importing Profiles' folder is selected you may add new 'file' sources by clicking the add button next to the 'file' label. The prompt displayed is rather basic requiring you only to fill in a file name (the Librarian Interface doesn't even check that its legal, unfortunately), before pressing OK to add the file source. If you select a file you can choose to delete it using the same method for all other removals. Also once a file is selected its 'attributes' table appears. In this case the attributes are actually the mappings from the name of an element from the source file location to the name of an element within the collection. The add a new mapping, select a source file, then click the add attribute button. The standard add/edit attribute dialog will appear, except the language field will be disabled and the values combobox will contain all of the elements currently available in the collection. OK will add the new profile while Cancel does exactly that. Editing a napping is exactly as above, as is deletion.
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| 117 | </p>
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| 118 | <p style="text-align:justify">
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| 119 | Once you are happy with the changes click Close to close the dialog.
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| 120 | </p>
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