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1<html>
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3<meta http-equiv="Content-Type" content="text/html; charset=iso-8859-1">
4<title>The Gatherer - Help Pages</title>
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7<table border="2" bgcolor="#B0D0B0" cellpadding="5" cellspacing="0" width="100%">
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9 <td align="center" width="15%">
10 <img height="45" src="gatherer_medium.gif" width="45">
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13 <font face="Verdana" size="5">
14 <strong>
156.1 The Enrich View
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26<p style="text-align:justify">
27This section describes how to input and edit metadata using the Enrich view.
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39 <strong>
40 Contents
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47 <table background="gatherer.gif" bgcolor="#FFFFFF" border="0" cellpadding="2" width="100%">
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50 <font face="Verdana" size="4">
51 <strong>
52<a href="#SI">Simple instructions</a>
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54 </a>
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57 </tr>
58 <tr>
59 <td>
60 &nbsp;
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63 <font face="Verdana" size="4">
64The collection tree
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66 </a>
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69 <tr>
70 <td>
71 &nbsp;
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74 <font face="Verdana" size="4">
75The metaedit controls
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77 </a>
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81 <td>
82 &nbsp;
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85 <font face="Verdana" size="4">
86The value tree
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88 </a>
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93 &nbsp;
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96 <font face="Verdana" size="4">
97The metadata table
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99 </a>
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104 <font face="Verdana" size="4">
105 <strong>
106<a href="#QA">Problems and solutions</a>
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108 </a>
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112 <tr>
113 <td>
114 &nbsp;
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117 <font face="Verdana" size="4">
118"How can I quickly see all the metadata I've assigned in this collection?"
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120 </a>
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123 <tr>
124 <td>
125 &nbsp;
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128 <font face="Verdana" size="4">
129"How can I make the metadata table larger?"
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143 <img height="20" src="gatherer_small.gif" width="20">
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145 <u>
146<a name="SI">Simple Instructions:</a>
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149<p style="text-align:justify">
150The Enrich view is where you assign metadata to the documents in your collection. Metadata is data about data -- typically information such as title, author, creation date, and so on. Each metadata item has two parts: 'element' and 'value'. The element tells what kind of item it is (such as author or subject); the value gives the value of that metadata element (such as the name of the author or of the subject).
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153On the left of the Enrich view is the Collection file tree. This is the same as the Collection file tree in the Gather view. It can be expanded, collapsed, scrolled and filtered, just as before. In fact, the same filter is shared between the Gather and Enrich Collection trees, so filtering one applies the same filter to the other. However, you cannot edit the tree. When you select files their details appear on the right.
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156The Metadata Table is a spreadsheet-like table that occupies the upper right of the screen. It can show all metadata assigned for the selected files, or just the unassigned elements, or both assigned and unassigned metadata. These views are obtained by toggling the two appropriately named buttons directly underneath the table. Names of the columns are shown in grey labels at the top. You can resize columns by selecting and dragging the lines separating their names. Clicking any row of the table transfers its details to the MetaEdit Controls, as explained below, and the Remove button becomes active. If several files are selected in the tree, some of the tables' rows will be greyed out. If you click on one of these rows, only the Append and Remove edit controls become active. That is because this row's metadata is not common to all the selected files. A row which retains its normal black text colour shows metadata that is common to all selected files, and enables the use of the Update edit control when clicked. Having selected a file, you may find magnifying glass icons alongside some of the metadata entries. This indicates metadata that is inherited from one of this files parent folders. Such inherited metadata cannot be edited or removed, only appended to or overwritten. Click on the magnifying glass to be taken directly to the folder where the metadata is assigned, where you are free to update or remove it.
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158<p style="text-align:justify">
159On the lower right are the MetaEdit Controls. They remain hidden until you select a file; when they appear you use them to assign, update and remove metadata associated with the selected file. At the top is a grey ComboBox that shows the label elements. You cannot type new elements directly into it because the text area is disabled. However, the triangular arrow button drops down a scrollable list of available elements. If you choose one, the large white area immediately below the ComboBox will change. This area, including the text field below it, is called the Value Tree and is described shortly. Finally, the six buttons along the bottom only become active when their actions make sense. [S]earch and Restore [T]ree are used to search for particular metadata values. The [E]dit Text... button causes a large text editing dialog to appear, for multi-line metadata values. [A]ppend is used to append a new metadata value to the ones assigned to a file and is used when a file is selected and you have selected an element and entered a value. [U]pdate is used when a row in the metadata table is selected; it updates that metadata with whatever value has been entered for it. [R]emove removes a metadata value and is only active when a metadata row is selected.
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161<p style="text-align:justify">
162The Value Tree is a scrollable tree which expands and collapses just as you expect. Usually this tree acts as a list, showing all previous values that have been entered for the selected element. Clicking an entry in the Value Tree automatically enters it into the text field labelled Value. Conversely, typing in the text field auto-selects the Value Tree entry that starts with the characters you have typed. Pressing [Enter] auto-completes the typing with the selected value.
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165Unlike an ordinary list, the Value Tree can also show hierarchical structures -- like a subject hierarchy. Values can be grouped into subjects, and subjects and values can be further grouped. Note that a 'subject' is a value as well, and can be assigned as part of a metadata item or used to expedite access to large collections of values. You can figure out the 'path' to a certain value by tracing from the highest level down to the value in question. This path can be typed into the text field using the character '\' to separate the various levels. For example, in a hierarchy that represents pack of playing cards hierarchy you might type "Red\Diamonds\Jack" or "Black\Clubs\Seven".
166</p>
167<p style="text-align:justify">
168If you know the value you seek is unique, just type the value name. The Value Tree will find and select the first item that matches. When you press [Enter], the full hierarchical path appears in the text field.
169</p>
170<p style="text-align:justify">
171The [S]earch button beneath the Value Tree reduces the tree by showing only entries that contain a target text fragment. First type the desired text fragment into the value field, then press search. Press the Restore [T]ree button to return the Value Tree to its initial state.
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179 <td colspan="3" width="100%">
180 <img height="20" src="gatherer_small.gif" width="20">
181 <font face="Verdana" size="4">
182 <u>
183<a name="QA">Problems And Solutions:</a>
184 </u>
185 <font size="3">
186 <i>
187<p style="text-align:justify">
188"How can I quickly review all metadata I've assigned to this collection?"
189</p>
190
191 </i>
192<p style="text-align:justify">
193The easiest way is to use the All Metadata View as discussed later under 'Reviewing All Metadata'.
194</p>
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197<p style="text-align:justify">
198"How can I make the metadata table larger?"
199</p>
200
201 </i>
202<p style="text-align:justify">
203Between the MetaEdit Controls and the Metadata Table is a movable divider that you can use to make the Controls smaller so that you can see more of the Value Tree.
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