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| 13 | <img id="background" style="position:absolute; left:0px; top:0px;" width="612" height="792" src="page57.png">
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| 14 | <div class="txt" style="position:absolute; left:260px; top:35px;"><span id="f1" style="font-size:11px;vertical-align:baseline;color:rgba(0,0,0,1);">Making PDF Accessible with Adobe Acrobat 9 Pro</span></div>
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| 15 | <div class="txt" style="position:absolute; left:272px; top:71px;"><span id="f1" style="font-size:15px;vertical-align:baseline;color:rgba(0,0,0,1);">Creating Accessible PDF Files Using</span></div>
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| 16 | <div class="txt" style="position:absolute; left:355px; top:90px;"><span id="f1" style="font-size:15px;vertical-align:baseline;color:rgba(0,0,0,1);">Authoring Applications</span></div>
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| 17 | <div class="txt" style="position:absolute; left:90px; top:119px;"><span id="f1" style="font-size:13px;vertical-align:baseline;color:rgba(0,0,0,1);">Introduction</span></div>
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| 18 | <div class="txt" style="position:absolute; left:90px; top:141px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">In many cases, you can create tagged PDFs from within an authoring application, such as Adobe</span></div>
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| 19 | <div class="txt" style="position:absolute; left:90px; top:153px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">FrameMaker®, Adobe InDesign, Adobe LiveCycle Designer. This functionality extends to applications that</span></div>
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| 20 | <div class="txt" style="position:absolute; left:90px; top:165px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">are not from Adobe Systems, such as Microsoft® Office and OpenOffice.org Writer. Creating tags in the</span></div>
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| 21 | <div class="txt" style="position:absolute; left:90px; top:177px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">authoring application generally provides better results than adding tags in Acrobat.</span></div>
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| 22 | <div class="txt" style="position:absolute; left:90px; top:194px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">In Windows, Acrobat installs both an Acrobat PDFMaker toolbar and an Adobe PDF menu in many</span></div>
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| 23 | <div class="txt" style="position:absolute; left:90px; top:206px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">popular authoring applications. PDFMaker provides conversion settings that let you create tagged PDFs in</span></div>
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| 24 | <div class="txt" style="position:absolute; left:90px; top:218px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">Microsoft Excel, PowerPoint, and Word among others.</span></div>
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| 25 | <div class="txt" style="position:absolute; left:90px; top:235px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">You can use either the toolbar buttons or the Adobe PDF menu (the Action menu in Lotus Notes) to create</span></div>
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| 26 | <div class="txt" style="position:absolute; left:90px; top:247px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">PDFs, but the menu also provides access to conversion settings. Although many of the conversion options</span></div>
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| 27 | <div class="txt" style="position:absolute; left:90px; top:259px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">are common to all authoring applications, a few are application-specific.</span></div>
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| 28 | <div class="txt" style="position:absolute; left:90px; top:286px;"><span id="f1" style="font-size:9px;vertical-align:baseline;color:rgba(0,0,0,1);">Note: For Microsoft Office 2007 applications such as Word, Excel, PowerPoint, and Access, the</span></div>
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| 29 | <div class="txt" style="position:absolute; left:126px; top:298px;"><span id="f1" style="font-size:9px;vertical-align:baseline;color:rgba(0,0,0,1);">options for creating PDFs are available from the Acrobat Ribbon.</span></div>
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| 30 | <div class="txt" style="position:absolute; left:90px; top:325px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">In general, the following rules apply.</span></div>
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| 31 | <div class="txt" style="position:absolute; left:108px; top:342px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">⢠Design your source document with accessibility in mind</span></div>
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| 32 | <div class="txt" style="position:absolute; left:108px; top:359px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">⢠Do NOT use character formatting for headings, use the programâs styles.</span></div>
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| 33 | <div class="txt" style="position:absolute; left:108px; top:376px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">⢠Do add alternative text to graphics in the source file</span></div>
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| 34 | <div class="txt" style="position:absolute; left:108px; top:393px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">⢠Do use a table editor if available to create tables</span></div>
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| 35 | <div class="txt" style="position:absolute; left:108px; top:410px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">⢠Do NOT use a table editor to design layouts</span></div>
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| 36 | <div class="txt" style="position:absolute; left:108px; top:427px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">⢠Do generate the PDF file in a way that generates tags</span></div>
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| 37 | <div class="txt" style="position:absolute; left:108px; top:444px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">⢠Do set your PDF output preferences option to tagged PDF</span></div>
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| 38 | <div class="txt" style="position:absolute; left:108px; top:461px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">⢠Do check the results in Adobe Acrobat 9 Pro using Advanced > Accessibility > Full Check</span></div>
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| 39 | <div class="txt" style="position:absolute; left:126px; top:473px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">(shortcut: Alt + A + A + F)</span></div>
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| 40 | <div class="txt" style="position:absolute; left:108px; top:490px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">⢠Do follow the suggestions for repair and repeat checking until no errors are detected</span></div>
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| 41 | <div class="txt" style="position:absolute; left:90px; top:512px;"><span id="f1" style="font-size:13px;vertical-align:baseline;color:rgba(0,0,0,1);">Create an Accessible Microsoft Word Document</span></div>
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| 42 | <div class="txt" style="position:absolute; left:90px; top:534px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">You should author the original source document with accessibility in mind. This means you should add</span></div>
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| 43 | <div class="txt" style="position:absolute; left:90px; top:546px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">structure to the document by using styles rather than character formats for such items as headings and lists.</span></div>
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| 44 | <div class="txt" style="position:absolute; left:90px; top:558px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">You should also add alternate text descriptions to graphics that appear in the Word file using the format</span></div>
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| 45 | <div class="txt" style="position:absolute; left:90px; top:570px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">picture dialog. You should use Wordâs column command and not tables to create multi-column documents.</span></div>
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| 46 | <div class="txt" style="position:absolute; left:90px; top:592px;"><span id="f1" style="font-size:11px;vertical-align:baseline;color:rgba(0,0,0,1);">Use Styles</span></div>
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| 47 | <div class="txt" style="position:absolute; left:90px; top:610px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">Design your documents with styles. Styles add the structure necessary to make your documents usable to</span></div>
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| 48 | <div class="txt" style="position:absolute; left:90px; top:622px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">people with disabilities.</span></div>
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| 49 | <div class="txt" style="position:absolute; left:90px; top:644px;"><span id="f1" style="font-size:11px;vertical-align:baseline;color:rgba(0,0,0,1);">Text</span></div>
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| 50 | <div class="txt" style="position:absolute; left:90px; top:662px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">The default text style for Microsoft Word is Normal.</span></div>
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| 51 | <div class="txt" style="position:absolute; left:108px; top:679px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">⢠Text should be at least 12 point type.</span></div>
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| 52 | <div class="txt" style="position:absolute; left:108px; top:696px;"><span id="f2" style="font-size:10px;vertical-align:baseline;color:rgba(0,0,0,1);">⢠Avoid using Microsoft Word text boxes.</span></div>
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| 53 | <div class="txt" style="position:absolute; left:299px; top:748px;"><span id="f1" style="font-size:11px;vertical-align:baseline;color:rgba(0,0,0,1);">49</span></div>
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| 54 | </body>
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| 55 | </html>
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